Important Presenter Information
Welcome! We are so excited to have you as a presenter for the first-ever Vitiligo International Symposium. There are many small changes to pivot to a virtual event. Please read the items below carefully, be diligent in reading your emails from the GVF, and reach out to Patrick Dockins, Program Manager, with any questions.
Quick Notes:
- Abstract notifications will be emailed on October 30, 2020, and individuals must accept or decline each role that has been assigned by November 3, 2020.
- Speakers should be aware that this is an online meeting and to practice extra due diligence with content and patient photos.
- All faculty must read this page carefully – Important Information page
Register for the Meeting
All oral presenters and poster presenters must register for the symposium.
Faculty Attire
All faculty are asked to wear professional/business attire for both pre-recorded and live-streamed presentations, panel discussions, and other congress sessions when faculty will be seen by attendees. Faculty are encouraged to record their presentations with a simple background.
No Political or Religious Commentary; No Plagiarism
This is a scientific forum, therefore, political and religious commentary or statements are inappropriate and should not be included in abstracts, presentations or discussions, including speaker backgrounds for live-streamed sessions. In addition, plagiarism will not be tolerated and will be considered an ethics violation.
Photos
Presenters should be aware that this is an online meeting and to practice extra due diligence with content and patient photos.
Audience
We are anticipating 400+ in attendance with varying degrees of knowledge and experience in vitiligo. Attendees will be culturally diverse, with many countries represented, including many non-native English speakers. You should speak clearly and slowly, so all attendees can understand and benefit from your talk.
Official Language
The official language of the symposium is English. If you do not have an adequate command of English, then we highly recommend that you present with a voiceover.
Before & After Photos
If you are including before and after pictures it is important that they are proper and clear ‘before and after’ photos of your cases, if applicable. Permission to use patient photographs is the responsibility of the author(s). All photographic results must not be computer altered or retouched. Use .gif or .jpg format. Photographs must be high quality, clear, have good lighting. Presenters should be aware that this is an online meeting and to practice extra due diligence with content and patient photos.
Disclosure of Relevant Financial Relationships (Oral Abstracts & Invited Speakers)
All presenters are required to self-disclose any pertinent financial relationships.
Regardless of whether you have anything to disclose, ALL PRESENTERS are required to have a disclosure slide as their 2nd slide (after the title slide).
If there is nothing to disclose, the slide should state (example):
DISCLOSURES:
Speaker has no relevant financial relationships or conflicts of interest to declare.
If there is a disclosure, the slide should state (example):
DISCLOSURES:
Company XYZ
– Advisory Board
Company ABC
– Royalty
Oral Abstract Presenters
Create Your Presentation
Use the template provided to create your presentation.
Record Your Presentation
See the Video Recording Instructions page for additional information and guidance.
Presentation Submission Deadline
Submit a copy of (1) your PowerPoint slides and (2) video file by November 25 , 2020. All files must be uploaded to a designated Google Drive folder. Google Drive folder links will be emailed to each oral presenter. At the discretion of the chairs, content not submitted on time may not be presented during the symposium.
During the Session
Follow the lead of your moderator during the session. Your recorded content will be played in the order listed in the Final Program. Make sure you are logged into the platform well in advance of your presentation time, should the symposium be ahead of schedule. The meeting will run on time and on an extremely tight schedule, so don’t be late!
You will do any Q&A live, so please dress appropriately and have a pleasant background for your live session. See suggestions on appropriate lighting on the Video Recording Instructions page.
Invited Speakers
Create Your Presentation
Use the template provided to create your presentation.
Record Your Presentation
Our preference is that invited speakers present live on the platform. However, with varying access to and speed of the internet, we will make the option to record your presentation ahead of time available to the invited speakers. See the Video Recording Instructions page for additional information and guidance.
Presentation Submission Deadline
Submit a copy of (1) your PowerPoint slides and (2) video file by November 25 , 2020. All files must be uploaded to a designated Google Drive folder. Google Drive folder links will be emailed to each invited speaker.
We would like your PowerPoint in advance in case you experience streaming issues.
During the Session
Make sure you are logged into the platform well in advance of your presentation time, should the symposium be ahead of schedule. The meeting will run on time and on an extremely tight schedule, so don’t be late!
You will do your Q&A live, so please dress appropriately and have a pleasant background for your live session. See suggestions on appropriate lighting on the Video Recording Instructions page.